Terms & Conditions
Signing Up & Booking
When you sign up with us for use of our services, all we ask is that you read and abide to our terms and conditions. We also require you to sign a consent form/ PAR-Q for yourself or child when using our services for our insurance protection.
When offered a session by us, we ask you the client or parent/guardian to confirm within 24 hours. If not confirmed within this period, we will offer the session to another client.
We do not tolerate poor behavior, theft or any form of abuse (physical or verbal) towards players or coaches. The coach(es) present of the session has the right to forfeit a session at any given time within reason, as well as terminating the player from our services.
Any health/medical issues that you or your child may have must be declared, so our coaches are aware of the situation and can enforce medical action that may be required. We ask you the player (over 16) or the parent/guardian to bring any medication that you or your child requires on the site/time of the training session given. Our coaches are also first aid trained, therefore any medical injuries or health problems you or your child occurs, the coach on site will do their given best to treat the player and ambulance services will be called for if the case is serious enough as well to inform you of the situation if you are not present of the occurrence.
Covid-19 & health risks
We ask you the client to maintain the highest safety and precautions, meaning to arrive at our sessions fully sanitized and we ensure you that all our equipment that may be used by you the client is sanitized and cleaned thoroughly before and after use. Your health is just as important as ours! If you have tested positive or have to self isolate please inform us immediately.
We will NOT be responsible for any injuries that you or your child inhabits nor any loss of personal items during the session. We will only declare ourselves responsible for keeping you or your child safe and away from any harm as well as under full protection from any dangers deemed necessary. We are also a fully insured company if should any claim is made against us.
Opting Out, Cancellations & Charges
You may opt out yourself or your child from our services at any given time as long as we are aware. You will still be charged if you or your child does not make the session that is planned within the 24 hours notice period without informing us beforehand. Failure to arrive at a planned session without notice or fair reason will result to termination from our services. Cancellation due to very poor weather conditions (e.g. thunderstorms, extreme heavy rain, dangerous winds), unavailability or sickness by the coach, you will not be charged for the session, and a refund will be given if you have already paid depending on the circumstances, however always follow the coach's instructions regarding this. However, if you feel sick or unwell 24 hours or more prior to the session, then please let us know to avoid being charged after the 24 hour notice period. You will still be charged if you cancel the session for any reason after the 24 hours notice period. If you have any concerns or require any more information then please do not hesitate to ask us.
Please also note, if you have paid for a bulk of sessions (1-1/2-1/group/half term camps), and you decide you wish to cancel, you will lose any discounts that are given. (E.g. 5 sessions for £121.50 would = 10% discount, you would lose this discount and be only refunded the amount calculated without the discount applied).
Personal Football Coach ltd produces a range of communications resources to share and promote our work online through our website and social media. We like to share the experiences of real people who are using our services in our communications as it helps to demonstrate the difference our work is making. Therefore we offer an optional publicity consent form to be signed if you wish yourself or your child to be publicly shown on platforms such as our youtube channel, social media platforms and other media resources. Please note we do not share personal details except a name and age although you or your child can always remain anonymous.
All payments must be made when booking a session and before the session commences. If payment is not received then the session will not go as planned. This is normally handled via bank transfer (we do not accept cheques).
Attendance (drop off/pick up)
When you attend one of our sessions, we ask that you do not arrive to the session more than 5 minutes early to prevent covid precautions or any interference/distractions. Failure to arrive at a session will result in a charge and you may be terminated from future sessions.
Please note if the child is younger than the age of 16, then it is the parent/guardian responsibility to drop off the child and pick up the child. Failure to do so will result in child negligence which is a crime punishable by law. We will safeguard your child and go through the correct procedures if necessary. We ask, if you are going to be late dropping off or picking up your child then please contact us so we are aware.
PROTECTING YOUR PERSONAL DATA
By accepting our website terms, visiting www.personalfootballcoach.com registering to use our services via our booking software contact form or signing up to our email newsletters, you are accepting and consenting to us processing your personal data in accordance with our privacy and cookie policies. You may withdraw such consent at any time by letting us know via sending a message through our contact form or emailing firstname.lastname@example.org
Last updated: July 2, 2021
COLLECTION OF INFORMATION
Information You Provide to Us
We collect information you provide directly to us. The types of information we may collect include:
Account Information, such as your full name, email address, age, gender, football team, postal address, phone number, photos, bio and any other information you choose to provide;
Training Information, such as the sports and positions you play or coach, time and duration of training and training location;
Transaction Information, such as the coaching services you purchase or offer for sale through our Services. We may also collect and store limited payment information from you, such as bank account number, sort code, bank name. We do not accept card payments and our only processes of payment are either cash or bank transfer.
Information About Others, such as photos of users receiving coaching services and the names, email addresses and other information about individuals you invite to use our Services, register to receiving coaching services or authorise to receive notifications; and
Other Information You Choose to Provide, such as when you participate in a survey, contest, promotion, request technical or customer support, communicate with us via third-party social media services or otherwise communicate with us.
Information We Collect Automatically When You Use the Services
When you access or use our Services, we automatically collect information about you, including:
Log Information: We collect log information about your access to and use of our Services, including the type of browser you use, access times, pages viewed, your IP address and the page you visited before navigating to our Services.
Device Information: We collect information about the computer or mobile device you use to access our Services, including the hardware model, operating system and version, unique device identifiers and mobile network information.
Location Information: With your consent (e.g. if you permit your mobile device to send us your latitude and longitude), we will collect location information when you access or use our Services and, if permitted by your device settings, in the "background" (i.e. at times when you are not directly using our Services). For more details, please see "Your Choices" below.
Information Collected by Cookies and Other Tracking Technologies: We and our service providers use various technologies to collect information, including cookies, web beacons, web storage and device identifiers. For more information about cookies, and how to disable them, please see "Your Choices" below.
Information We Collect from Other Sources
We may also obtain information from other sources and combine that with information we collect through our Services. For example, we may collect information about you from third parties, including from other users, identity verification services, mailing list providers and publicly available sources. If you create or log into your account through a social media site, we will have access to certain information from that site, such as your name, account information and email address, in accordance with the authorisation procedures determined by such social media site.
What personal data we hold on you
Personal data means any information about an individual from which that individual can be identified. We collect, use, store and transfer some personal data of our participants and their parents or guardians, and other clients. You provide information about yourself when you book a session, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of an emergency. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian. Where we need to collect personal data to fulfill our responsibilities and you do not provide that data, we may not be able to honor or administer your booking. Why we need your personal data We will only use personal data for any purpose for which it has been specifically provided. The reason we need participants’ and clients’ personal data is to be able to run the business and to arrange sessions; to administer and provide the services you are signing up to when you book with us. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or client to provide the services you are registering for.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Purpose/ Processing Activity Lawful Basis for processing under Article 6 of the GDPR.
Processing enquiry forms and payments
Performance of a contract
Sending out updates regarding your session
Sharing data with coaches, managers or officials to run training sessions or enter events
Sharing data with third-party service or facility providers
We have a legitimate interest to run the organisation efficiently and as it sees fit.
Provision of some third-party services is for the benefit of us, participants and its clients.
We have a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits us, the participants and its clients.
Use of promotional material, including social media. E.g. Facebook, Instagram, twitter, youtube.
USE OF INFORMATION
We may use information about you for various purposes, including to:
Provide, maintain and improve our Services;
Provide and deliver the products and services you request, process payments and other transactions and send you related information;
Manage your account and send you related information, including confirmations, updates, technical notices, security alerts and support and administrative messages;
Respond to your comments, questions and requests and provide customer service;
Communicate with you about products, services, offers, promotions, rewards, and events offered by Personal Football Coach and others, and provide news and information we think will be of interest to you;
Monitor and analyse data, trends, usage and activities in connection with our Services;
Measure the effectiveness of advertising, content, features and activities, and perform other data analytics;
Detect, investigate and prevent fraudulent transactions and other illegal activities and protect the rights and property of Personal Football Coach Ltd and others;
Personalise and improve our Services and provide advertisements, content and features that match user profiles or interests;
Facilitate contests and promotions and process and deliver entries and rewards;
Link or combine with information we get from others to help understand your needs and provide you with a better experience.